Thursday, September 28, 2017

5 Steps to Set Achievable Financial Goals

Self-made millionaires all started with a dream that lead them to achieve the money goals they had set for themselves. Discover the 5 proven steps used by the most successful people in order to achieve wealth.

Monday, September 25, 2017

How to Add Customers and Vendors Into QuickBooks

A great way to start working in QuickBooks is to add your customers' and vendors' contact info. You can import a spreadsheet all at once or add customers one at a time.

Friday, September 22, 2017

The Benefits of Locally Outsourced Bookkeeping

Why Are Companies Outsourcing Bookkeeping?

Outsourced Bookkeeping Is Cost Effective

Employing a bookkeeper in-house can be expensive on many fronts. Consider the following costs in your evaluation of whether or not to outsource.

  • Direct costs: Salary, workers compensation, unemployment insurance, retirement, benefits, payroll taxes
  • Hiring & Management costs: Interview time, ad placement, background checks, training
  • Office space: physical office space to house your employee, part-time employee or temp employee
  • Equipment: computer maintenance for accounting system, backup solutions for critical accounting files, software license maintenance, software troubleshooting

Last but not least, consider the good practice of instilling checks and balances in your bookkeeping process. Many kinds of embezzlement can be avoided by balancing the workload between the account reconciliation process and independent individuals and/or to properly configure accounting package security protocols. So you must consider the direct and indirect costs above AND the costs of assigning another trusted employee or your personal involvement to provide EFFECTIVE oversight. At Turn Key Office, we have checks and balances in place to prevent many of these issues.

Outsourced Bookkeeping Reduces Your Year-End Work and Fees

Since we maintain your general ledger and amortization and depreciation schedules as part of the ongoing recording of data and preparation of documents, your year-end work can be significantly reduced. That translates into lower accounting fees and faster turnaround time in preparing tax returns and financial statements. Turn Key Office can work with your tax professional throughout the year to ensure that your books are tax ready.

Outsourcing Investment

Each business is unique. Turn Key Office calculates a monthly fee for each prospective client by actually diagnosing the existing accounting files, followed by a conference call with the owners and management team to review the results of the diagnosis.

Complimentary Proposal

For a free, no-obligation proposal, please contact us. We will be glad to help show you the services you can get and the savings you can achieve by outsourcing your accounting department to Turn Key Office.

Tuesday, September 19, 2017

Why Smart People Ignore Good Advice

Have you ever noticed that even the most intelligent people can sabotage their own success by discarding great advice?

Saturday, September 16, 2017

QuickBooks Overview

QuickBooks, the number one small business accounting solution, available on your desktop, tablet and phone.

Track all your sales and expenses, so you know exactly how well your business is doing. Stay on top of bills for all of your vendors and suppliers. Easily pay employees and run payroll taxes.

You can create professional estimates and invoices with custom logos and personalized messages. Accepting payments is easy, too — your customers can pay you through email, in person or even over the phone.

Get ready for tax time by saving all your receipts — just snap a picture and it will be sent to your account.

No matter what device you’re using QuickBooks on, your data is automatically backed up... and you are guaranteed bank-level security.

Wednesday, September 13, 2017

Access QuickBooks Files From Any Location

What is Hosted QuickBooks?

Hosted QuickBooks allows the user to access their QuickBooks files from any location, day or night, by logging into our server via a secure Internet connection. The software is installed and maintained on our dedicated servers so you always have the most up-to-date version of QuickBooks and you never have to worry about software or technical infrastructure upgrades again!

Why Choose Our Hosted QuickBooks Solution?

Save Time & Money on IT

Keep business costs from growing out of control through our hosted QuickBooks Enterprise services. You will save money and resources because there is no need for expensive IT employees, costly software & IT infrastructure upgrades, and expensive user & license fees. Turn Key Office has a team of certified technicians and network engineers to keep everything running smoothly.

Access QuickBooks Anywhere

As a business owner, you are always on the go. Our hosted QuickBooks solution allows you to adapt to your busy schedule and growing business. Because your QuickBooks files are stored on our secure servers, you can work on them at the office, from home, while on a business trip, or at your local coffee shop without worrying about compromising your financial records if your laptop or computer is stolen or destroyed.

Full Featured QuickBooks Enterprise

Intuit offers QuickBooks Online, which also allows users to access QuickBooks remotely; however it lacks many of the features and fails to provide most of the great benefits found with a hosted QuickBooks solution. Using QuickBooks through our secure terminal servers feels as though you are working directly on your computer’s desktop. There is no new user interface to learn and you will work with the same robust, full featured QuickBooks you know and love.

Secure, Multi-User Access

Our hosted QuickBooks solutions allows for simultaneous, multi-user access – approved and regulated by you. Your bookkeeper and employees can maintain bookkeeping data, transactions, and inventory, in real time, across multiple locations, ensuring you, your CPA and your business partners have access to the most current company information.

Onsite or Remote Assistance

Whether you keep your own books or outsource your bookkeeping needs, we are ready to help your with more than just hosting your bookkeeping files. Our staff of U.S. based, certified ProAdvisors and professional bookkeepers can provide onsite or remote support, ranging from consultations and data entry all the way to creating accounting protocols and full-service bookkeeping.

24X7 Data Security & Monitoring

We understand keeping your bookkeeping and financial data secure is vital to the success of your business. Because of that, Enterprise level security comes standard for all our QuickBooks clients. Our servers are monitored in real-time, 24/7/365 and nightly and monthly data backups are stored in two, offsite locations.


Our hosted QuickBooks Enterprise solutions start at $60/month for single user access and data file hosting. For a free, no obligation consultation, please contact us today.

Sunday, September 10, 2017

Thursday, September 7, 2017

The Security of Your Financial Data is a Top Priority

Our QuickBooks hosted architecture incorporates multiple layers of security to ensure your financial data remains private and secure. Our security measures are highlighted below:

Physical Access

Only physical console access can grant folder level permissions for the folders containing your QuickBooks file. For added security, there is no remote management access of our file server whatsoever. Only a few trusted company representatives have physical access to the file server.

Remote Access

Remote access is performed by a separate stand alone Terminal Server running the latest and most secure operating system commercially available, currently Windows Server 2008 R2. Remote Desktop access is hosted from a non-published public IP address which is only given to clients under contract. After successful authentication, a user is granted access to our domain.

Server Access

Secure login names and strong passwords are given to access the network on a per client/per user basis. Strong group policies dictate user permissions for the network.

Generic Folder Names

Client names are obscured on the network from browsing functions by non-distinguishable Client Numbers. ONLY Clients who have been given explicit permission to access their company’s files are given folder-level access to browse the contents of their folder or open files; and each user is given unique login names and passwords. Passwords are set by the network administrator and cannot be changed to weak passwords.


Data backups are in two off site locations – real-time Encrypted off site backup is run nightly and an alternate backup file is locked in a secure bank safe-deposit box monthly. Only a few trusted company representatives have access to the safe-deposit box.


Turn Key Office maintains myriad strategies for operational redundancy including power sources, internet access, physical locations and hard drive redundancy, eliminating as many single points of failure as prudent.

QuickBooks Enterprise Security

QuickBooks Enterprise Solutions 12.0 offers the very latest security protocols that are customized by the user. QuickBooks logins and passwords are separate than network passwords to provide an additional layer of authentication. Beyond that, QuickBooks provides highly customizable security settings allowing each authorized user of QuickBooks to have tailored access to the file appropriate to their role for the organization. For a more detailed description of the 115 QuickBooks Enterprise security settings, click here.

“Always On” Audit Trail

Every transaction posting to your General Ledger (entered, modified or deleted) is recorded with Audit Trail, by user and date, helping to track data entry errors and protecting you against employee fraud.

Monday, September 4, 2017

How to Use the QuickBooks Mobile App

Get more done with instant access to your QuickBooks information and tools right on your mobile device. You can email invoices, receive payments, reconcile online banking transactions...and a whole lot more! It’s available for iOS and Android devices, which work the same basic way ... in this video, we’ll show you how to use the iOS version

Friday, September 1, 2017

10 Ways You Can Model the Success of Millionaires

Hard work, lifelong learning and the humility necessary to ask mentors for wisdom are the ingredients for a rich life, in every sense.