Thursday, November 30, 2017

Bookkeeping Service - Know What to Look For

Outsourcing your tax and bookkeeping needs to a professional service can be a great way to save yourself and your company lots of money and time. It can also be a disaster if you do not carefully screen the potential bookkeeping services and find one that is competent and qualified.

There are several personality traits that are associated with excellent bookkeepers and you should try to find a service that employs people with these skills and talents.

For starters, a good bookkeeping service will have individuals on staff that is passionate about what they do. That means that the bookkeepers love dealing with numbers and math. They should have a great grasp of the relevant mathematical concepts and love finding the errors in sums and calculations.

Another important quality for good bookkeepers to have is a penchant for details. This requires looking over and paying attention to Lots of details, and it those details that will make a big difference in whether your company gains or loses money. You want to choose a bookkeeping service that employs people who are good at reading the fine print, and sorting out the important and necessary information from the irrelevant data.

Using time effectively is also an essential characteristic of a top quality bookkeeping service. Since you are paying the service to take care of your books and ultimately save you money, you should expect the bookkeepers to know how to efficiently manage their time to make the most of your money.

This means that they must be able to prioritize all the required tasks and be able to give full attention to each task at a time. They should also plan enough time into their schedule to look for problems and mistakes and to fix or solve them. An especially good service will require its employees to keep an audit of their own time spent on your accounting projects.

Technologically Savvy

Fortunately, most of these services today are technologically savvy because they have to be in order to be competitive. The nature of business and finance today is all electronic and automated, so it is important to find a bookkeeper who is up to date with all the pertinent software.

It also helps if he or she is well versed enough in technical things in order to be able to troubleshoot any problems that come up. Finally, the right bookkeeping service will keep a full staff of very analytically-minded employees. This means they are able to review all the information and data from your business and understand the big picture and how each component of your finances affects the others.

They should be able to offer advice for future bookkeeping and financial decisions based on all the information they analyze. The best way to find a service with all the right qualities is to conduct in-person interviews and ask specific questions that will help you detect the presence or absence of the required characteristics.

After interviewing several bookkeeping services, you should be able to narrow it down to the one that seems most aware of the essential qualities needed to effectively take care of your finances.

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Monday, November 27, 2017

How to Become More Productive

Have you ever wondered how to increase productivity? Whether you are an entrepreneur, business owner, or just trying to be more productive on any given day, I have 5 tips to help you become an all around more productive person.

Friday, November 24, 2017

Tuesday, November 21, 2017

Why Productive People Are Happier People

If life is getting you down, you may need to get busy. All-too-often people think that busyness is the cause of their stress, when in reality, being more productive may be the answer you’re looking for. Here are 6 reasons why the more productive you are, the happier you'll be.

Saturday, November 18, 2017

Online Banking in QuickBooks

Connecting your bank and credit card accounts to QuickBooks eliminates tons of data entry and keeps your business's books up to date all the time. Here's how.

Wednesday, November 15, 2017

How to Work Smarter, Not Harder

The most successful and wealthiest people all practice the habits I am about to share with you on a daily basis. Adding these daily success habits to your own routine will contribute greatly to your achievement.

Sunday, November 12, 2017

14 Default Roles Created in Quickbooks Enterprise 17.0

Please enjoy the attached guide to learn more about the 14 default roles created in QuickBooks Enterprise 17.0.

To maintain desired security and confidentiality of your data file, assign each user to their own username/password and discourage sharing passwords. Each user can be assigned to one or more roles as shown below, or you may create a custom role for a specific purpose. NOTE: “View-only” permissions will provide the user with view access to everything in the file – including banking and payroll data. Use this one sparingly!

Another tip I have for you is regarding “full access” – this one never ceases to trip me up when I least expect it. Full access doesn’t allow that user the ability to view the insights page, create a closing date, launch advanced reporting or view the income tracker or bill tracker. If you want the user with “full access” to be able to do these things, you will need to create a new role, or edit the default permissions in the full access role under the Company radio button.

If you have any questions about implementing roles or any other aspect of QuickBooks security, please don’t hesitate to contact us.


Thursday, November 9, 2017

Things to Look For in a Bookkeeping Service

A business owner has a multitude of duties in running their company. If it is a small business, chances are that the owner is doing a bit of just about everything including hiring, firing, tending to customers, stocking inventory and handling the financial books.

A larger company may have someone on staff that tends to the ledgers but employee turnover can lead to constant headaches and retraining. If this important chore is turned over to a service which specializes in just this, it can certainly streamline the workings of a company.

Things to look for when you're thinking of outsourcing your accounting include:

- Reputation: How long has this bookkeeping service been in business? How many clients do they serve and for how long? Can they give references? Getting a word of mouth referral from another business that is similar to yours is quite helpful.

- Experience: Do they have experience working with companies such as yours? Small or large, dry cleaners or telecoms, each type of business requires specific knowledge.

- Credentials of their staff: Who exactly will be working on this highly sensitive part of your company? What is their training? Has their background been checked out to assure their trustworthiness? Is a certified accountant overseeing the work?

- Cost and services included: There is a smorgasbord of services that may be offered, including payroll, state and federal tax preparation and payments, property taxes. What, specifically, is offered in each accounting package? How much can be accomplished online?

- Are they familiar with the tax laws in your state? Each state has a different set of tax laws. Make sure that the company you select is familiar with the rules and regulations in your particular state.

- Will they represent you in case of an audit? In case of a tax auditing of your business, will they prepare the paperwork and documents that you will need? Are they knowledgeable enough to back you up if necessary?

- Turnaround time: How long will it take to get paychecks to your employees or your company's taxes properly filed?

- User Friendly: Are they available when you have questions? Do they have adequate staff to help you when you need them? Are they able to explain their practices and procedures in a satisfactory manner? Do they seem like an easy fit and a company you'll feel comfortable doing business with? Along with everything else, compatibility is an important component of a successful business relationship.

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Monday, November 6, 2017

Achieving Sales Success Without Compromising Integrity

Having honesty and integrity in the workplace is one of the most important qualities of great leadership in business. Leaders know that honesty and integrity are the foundations of leadership. Great leaders stand up for what they believe in.

Friday, November 3, 2017


How to Use and Troubleshoot QuickBooks Online Bill Pay Feature

Please read this entire document – this feature is nice but you will find that QuickBooks technical support people do not know much about the bill pay app, and the bill pay app people know nothing about the software. The bill pay app from “intuit” is not actually supported by Intuit. Reading this first will help you prevent problems.

First: Set up vendors properly to allow important information to flow out of QuickBooks and into the bill pay check cutting service. There are several REQUIRED fields in the vendor profile, show below.
Enter vendor bills into QuickBooks as they are received just as you normally would.
  • Ensure the vendor profile has everything you need for bill pay – see red arrows below. Click “Edit Vendor” from the Vendor center. In the “Address Info” tab, you MUST have Company Name, Phone and Address filled out; and “print on check as” should contain a vendor name if it’s something different. The vendor name is limited to no more than 30 characters and should not contain “special” characters like “& , %” This will cause an unglorious crash.
  • there is one more required piece of information – the account number you have with the vendor. This cannot be blank and must not contain special characters “& , “ etc. Otherwise this will cause QuickBooks to crash. Next, click the Additional Info Tab shown below. You MUST have an account number filled in (this is the number the vendor assigns to your account, for example a Verizon account number or a Comcast account number). This will print on your check to ensure proper credit to your account. If you don’t have one, enter your name or something so that vendors will recognize your payment. It is also highly recommended (but not necessary for bill pay) that you enter the vendors Tax ID. This greatly reduces effort required for end of the year 1099 printing and E-filing directly out of QuickBooks!

You’re almost done!