Monday, July 29, 2019

Friday, July 26, 2019

Case Study for Carefree Recreation Boat Club

At Turn Key Office, we delight in using QuickBooks as a component tool of a more comprehensive business solution. We take pride in understanding our clients’ unique business challenges and in implementing solutions that often extend well beyond the basic capabilities of QuickBooks. The case studies below illustrate some of these challenges and solutions for vastly different industries.

Company: Carefree Recreation Boat Club


History: Carefree recreation offers annual membership and access to a wide variety of recreational boats in marinas throughout the United States. Their slogan: “Boating without Owning! It’s about Time” says it best, as clients throughout the United States enjoy all the benefits of being a boat “owner” without the maintenance, storage fees, insurance and hassle of owing, weather and docking. For a reasonable monthly fee, members can enjoy premium access to boats at a time and location of their choosing.

Business Challenge: To maintain member billing, the owners Jessie Clark and Doug Zimmerman kept membership start/stop dates in a spreadsheet and manually entered monthly invoices into QuickBooks. Each month, the member’s service expiration date is checked and an invoice mailed for the monthly dues if appropriate. Each payment was processed through Intuit payment network if the member had a payment method on file.

In addition to being time-consuming, the owners felt they were held captive to Intuit merchant prices and wanted to make sure the merchant fees they were paying were market-competitive.

Another challenge Jessie and Doug faced was how to delegate bookkeeping tasks on payables without delegating check-signing authority. Like many business owners, controlling who, when and how much vendors are paid is an important part of managing cash flow and preventing fraud. They desired a more flexible solution that would also accommodate travel and temporary relocation overseas and examine vendor invoices before making payments. In short, they needed to make sure they remained an effective and integral part of the day-to-day activities of their business while they could not be in the office.

They turned to Turn Key Office for help.

Solution: Based on the growth of her business, we converted the company data file to QuickBooks Enterprise on our back office server so Jessie and Doug could have 7×24 access from any internet connection. Instead of a spreadsheet, the monthly memberships were set up as memorized transactions with expiration dates set up for each member so invoices would automatically generate for the right periods and amounts.

Additionally, we helped set up Intuit Bill Pay and established a dedicated email box for their vendor invoices. Turn Key Office staff is able to post the payables each week, and add electronic images of all bills received to the bill copy in QuickBooks. Jessie and Doug retain full control (via a secure PIN) over which vendors are paid – when – and how much. As an added bonus, bookkeeping is minimized because payments are posted directly into QuickBooks immediately as they are paid.

Next, we looked at the merchant solution. We love the integration of merchant payments with QuickBooks and its ability to eliminate redundant data entry. However, the solution does not allow clients to shop for competitive merchant providers. We located and implemented a third-party software solution called Fi-Soft that drops payments seamlessly into QuickBooks, but “back-ends” into any merchant using a compatible gateway. Thus, we were able to create the best of both worlds – merchant integration with QuickBooks, virtually zero data entry, and competitive rates. As an added bonus, the solution helps with security because NO sensitive payment data is stored on the host network or in the QuickBooks file.

Conclusion: Jessie and Doug now have peace of mind they are able to manage all of their payables, billing and competitive merchant fees with one platform. The platform accommodates their busy schedules allowing them to travel and manage marinas throughout the country. Payables and client payments “auto-post” and are up to date in real-time. Their effectiveness using hosted QuickBooks with Intuit Bill Pay and Fi-soft integration allows them to focus on other important aspects of growing their business.

Tuesday, July 23, 2019

How to Setup Projects in QuickBooks (without QuickBooks Online Payroll)

In this QuickBooks Online tutorial you'll get an overview of the Projects feature that allows you to track income, material costs and labor expenses for each of your projects. Specifically, you’ll learn:

Where to see all your projects and a snapshot of their profitability
Where to assign costs to a project
How to find more details on a project

Note: This tutorial is for users who have QuickBooks Online Payroll enabled. There is a separate tutorial if you are not a user of QuickBooks Online Payroll.

Saturday, July 20, 2019

5 Things Highly Focused People Do

If you were to ask someone like Mark Zuckerberg, Oprah Winfrey, or Elon Musk why they have managed to create such incredible success in life, they would probably credit their achievements to one thing: their ability to FOCUS.

Wednesday, July 17, 2019

Accelerated Invoicing In QuickBooks Online Advanced

Create invoices 37% faster with Accelerated invoicing, exclusively in QuickBooks Online Advanced. The Advanced approach to batch invoicing allows you to create multiple invoices for multiple customers with ease. You can create a single invoice, multiple invoices, and/or import from a CSV file - then adjust invoices individually as desired.

If you’re a growing medium-sized business looking for the best accounting software, QuickBooks Online Advanced is full of features built for businesses like yours. QuickBooks Online Advanced is the most powerful QuickBooks Online plan with deeper insights, more flexibility, and more productivity so you can grow your business faster.

Sunday, July 14, 2019

Become a Money Saving Expert | Brian Tracy

Resolve today that you are going to save and invest at least 10 percent of your income throughout your working life. Take 10 percent of your income off the top of each paycheck each time you receive one and put it into a special account for financial accumulation.

Thursday, July 11, 2019

Streamline Your Inventory Management | QuickBooks Enterprise

Beverage distributor Coast Beverage used the powerful tools and scalability of QuickBooks Enterprise to grow from a small company to a large one. They now work with customers and brands at a national level, using Enterprise to forecast inventory, place purchase orders, communicate in real-time with sales reps, and consult reports on the products they should continue to stock. Thanks to QuickBooks Enterprise’s Advanced Inventory features, they hardly ever use the phrase “out of stock.”

Tuesday, July 9, 2019

Practical Tips to 10x Your Company

Business Model Innovation or Regeneration is important to keep your business from becoming obsolete. Watch this video to learn tactics to continue to evolve your business model and company.

Friday, July 5, 2019

The All-In-One Solution For Business Management | QuickBooks Enterprise

When you’re running a business, accounting software just isn’t enough. QuickBooks Enterprise is an all-in-one solution that helps you manage your business, no matter the industry.

Whether you’re in Wholesale & Manufacturing, Contractor, Retail, Professional Services, Nonprofit, or another industry, you deserve the power and flexibility to accomplish everything from creating purchase orders to running payroll, all with customized user permissions that put the right information into the right hands. QuickBooks Enterprise has these and all the features you need, plus the option to access them from anywhere, anytime. And when your business grows, Enterprise has the power and capacity to expand with you.

Tuesday, July 2, 2019

KOL Foods, Inc Case Study

At Turn Key Office, we delight in using QuickBooks as a component tool of a more comprehensive business solution. We take pride in understanding our clients’ unique business challenges and in implementing solutions that often extend well beyond the basic capabilities of QuickBooks. The case studies below illustrate some of these challenges and solutions for vastly different industries.

Company : KOL Foods, Inc

Website :

History : KOL Foods formed in 2007 with a groundbreaking effort to produce the first kosher, organically raised, local, grass-fed meat. Founder and CEO, Devora Kimelman-Block, established a three-pronged partnership with a synagogue in Washington, DC, a slaughterhouse and a local farmer to produce the meat. Scores of kosher consumers, who until then could only buy kosher meat raised in confinement, were eager for this product. In just its second offering, the company generated sales for more than 2400 pounds of beef though a single email. Jews from 14 different area synagogues, ranging from Reform to Conservative to Orthodox, purchased this meat.

Today KOL Foods ships to the entire continental United States and produces the only domestic, 100% grass-fed, kosher beef and the only organic-fed, pastured, kosher chicken and duck in the United States. Each and every day, they strive to be the most transparent kosher meat company on the planet. That way, customers don’t have to choose between eating according to their values and keeping kosher.

Business Challenge : KOL Foods quickly outgrew QuickBooks Premier as they added scores of new clients, products to their custom-designed website and as word-of-mouth spread.

In addition, her current bookkeeper used QuickBooks Premier, so Ms. Kimelman-Block had no real-time access to payables to predict cash flow and manage her vendor payments. Data files were transferred from the bookkeeper, to Ms. Kimelman-Block and then to the CPA and back. Cash flow management was not available. Vendor payments were completed with hand-written checks, and then sent to the bookkeeping service for entry.

Most importantly, there was no integration between their custom designed website order system and QuickBooks, so Ms. Kimelman-Block had to rely on insufficient and untimely data to make decisions about inventory to meet her clients’ needs. Her prior bookkeeping service hand-entered every order from the website into QuickBooks. With orders as high as 50,000 items in a single month, her current bookkeeping procedures left her books six months in arrears.

She reached out to Turn Key Office LLC for help.

Solution : Based on the growth of her business, we converted her data to QuickBooks Enterprise on our back office server and setup Intuit Bill Pay.

We provided a dedicated payables email box for her vendors so that our back office team could post all of her payables and attach the backup for each vendor bill. Ms. Kimelman-Block retained sole control of when, whether and how much each vendor was paid with a clear view of available and committed cash on hand. As an added benefit, she could continue to manage her payables even while travel requirements took her away from home.

Most importantly, we devised a workflow and a tool using off-the-shelf software where weekly sales orders and merchant sales are imported seamlessly into QuickBooks. The data that used to take months to hand-enter is now completed in the span of a few hours from start to finish. Ms. Kimelman-Block has full real-time access to her books, the CPA also has access, and she has full control of all payables.

Conclusion : The critical reports she needs to manage her business effectively are available within a day or two of closing the month. The procedures are accurate, consistent and timely. Ms. Kimelman-Block can turn her attention back to serving her customers and growing her business.